Help and tutorials
Step-by-step guides to every part of Octyn, each with a short video: setting up, shifts, cash, credit, the counter, payroll, the books and your reports.
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A month at a fuel station on Octyn
The 27 main tutorials in one film, in the order a station lives it — from sign-up to the month-end reports.
Getting started
Sign up, set up the station, add your team, and look after your account.
The daily briefing: your station's morning on one screen
The daily briefing is the owner's first screen: today's sales across outlets, the next tanker payment, and what needs attention.
Getting started: sign up and set up your station
Sign up and set up your fuel station on Octyn: business details, outlet, nozzles, opening stock, oil company, prices and shifts.
Your team: staff records, logins and roles
Manage your team in Octyn: add staff records, invite logins with the right role, change or suspend access, and revoke invites.
Invoice numbers: continue your numbering or start a new series
Set GST invoice numbers in Octyn: continue the numbering you used before, or start a new series for the next financial year.
Billing: your plan, auto-debit and invoices
Octyn billing for owners: check your trial and plan, set up auto-debit through Razorpay, download GST invoices, add add-ons.
Keeping your account secure: password and two-factor sign-in
Keep your Octyn login safe: change your password, turn on two-factor sign-in with an authenticator app, and save backup codes.
Install Octyn and turn on alerts
Install Octyn on your phone or computer like an app, turn on push alerts for stock, licences and OMC balance, and pick a theme.
Adding a second outlet, and what it costs
Add a second fuel station to your Octyn account: what an extra outlet slot costs, the new store form, and one login for both.
Forgot your password? Getting back in
Locked out of Octyn? Reset a forgotten password, sign in with an emailed link instead, or change the email you sign in with.
Cancelling your subscription
Cancel an Octyn subscription: the auto-debit stops with your bank first, the station turns read-only, and your records stay.
Find, filter and export any list
Filter any Octyn list by period, outlet, search or the Advanced filter, then export just those rows as CSV, Excel or PDF.
Contact support from inside Octyn
Contact Octyn support from inside the app: ask about the screen you are on, then read the replies and carry on in one place.
Setting up the attendant app
Set up the Octyn attendant app: pin the outlet on the map, choose who assigns nozzles, give PIN logins and pick lubricants.
The roster: who works which shift, and leave
Plan the weekly roster in Octyn: draft it or build it by hand, publish it, approve shifts from the app and decide leave.
Fuel and shifts
Prices, tanker invoices and the shifts that sell the fuel.
Fuel prices: set today's price and revise it
Set and revise fuel prices in Octyn: read today's board, add a new price from its effective date, and copy it to outlets.
Fuel purchases from an oil-company invoice
Book an oil company fuel invoice in Octyn: upload it, check what was read, post it to stock and your OMC account, or fix it.
Cash planner: when the next tanker's money is due
Octyn's cash planner shows how long your fuel tanks last, what the next tanker loads cost, and when each payment is due.
Tanks, dip charts and the morning dip
Set up fuel tanks and dip charts in Octyn, record the morning dip with water and density, and read daily stock variation.
Stock adjustments: correcting book stock
Correct fuel book stock in Octyn when the count and the books disagree: record the difference in litres, with the reason why.
Run a shift: open, crew the pumps, read the meters, close
Run a fuel station shift in Octyn: open it, put attendants on nozzles, and close it with each meter reading to post sales.
When a shift isn't clean: pumps down, test fuel, shorts and reopens
Handle shift exceptions in Octyn: a nozzle out of service, a corrected opening reading, test fuel, cash shorts and reopens.
The attendant app: a shift on the phone
The Octyn attendant app: log in at the pump with a PIN, photograph meters, enter credit sales, count cash and send the shift.
Checking a shift sent from the attendant app
Check a shift sent from the Octyn attendant app: review meter photos, credit, oil and cash, then approve it or send it back.
Shift templates: dividing the trading day
Set up shift templates in Octyn: see how your shifts cover the day, add a night shift past midnight, and rename or retime one.
Cash and credit
Counting the cash, banking it, and credit customers.
Close the cash day: count, recover, bank and tie out
Close the day's takings in Octyn: count each shift, carry a short on the attendant's ledger, recover it, deposit it and tie out.
Credit customers: account, vehicles, slips, payments and statements
Run fuel credit customers in Octyn: open an account with a limit, add vehicles, write slips, take payments, send statements.
Customer portal: let credit customers see their own account
Octyn's customer portal lets credit customers see their own fuel slips, balance and statement online. Invite or remove them.
Shop and staff
The lubricant counter, restocking it, and paying your people.
Lubricants and the counter: catalog, sales and stock-takes
Run the lubricant counter in Octyn: a catalog with HSN and GST, counter sales, expired batches, stock reports and stock-takes.
At the counter: discounts, services and voids
At the Octyn counter: give a discount off MRP, bill a service, put a bill in a customer name, and void a wrong sale safely.
Restocking the counter: suggestions, orders, deliveries and payments
Restock the lubricant counter in Octyn: turn reorder suggestions into a purchase order, receive the invoice and pay suppliers.
Keying a supplier invoice by hand
No PDF? Key a lubricant supplier's invoice into Octyn by hand, as printed, check the total against the paper, and post it.
Staff and payroll: attendance, advances, the monthly run and payslips
Run fuel station payroll in Octyn: mark attendance by exception, give and recover advances, finalize the month and payslips.
Accounts and reports
Month-end books, statutory compliance and the numbers that matter.
Month-end accounts: expenses, bank reconciliation and the CA pack
Month-end accounts in Octyn: record expenses, reconcile the bank, read the P&L and tax reports, and download the CA pack.
Tally export: vouchers and ledger names for your accountant
Export to Tally from Octyn: match each account to its Tally ledger name, then download Tally Prime vouchers and masters.
GST returns: GSTR-1 and GSTR-3B, section by section
Prepare GSTR-1 and GSTR-3B in Octyn for each GSTIN: read every section, add 3B adjustments, and download Excel or portal JSON.
Compliance: statutory registers, licences and pump stamping
Fuel station compliance in Octyn: export statutory registers, track licence renewals, and record pump stamping and tests.
Reports and MIS: the cockpit, trends, the library and your own reports
Octyn reports and MIS: the owner's cockpit, daily trends, eight ready-made reports, outlet comparisons and your own reports.
Anomaly Watch: the patterns worth a question
Octyn Anomaly Watch reads your books each morning and flags odd patterns. See the proof, record what you did, tune checks.
Ask the books: plain questions, answered from your figures
Ask the books in Octyn: type a plain question about cash, credit, stock or sales, and get an answer with the rows behind it.