01 Cash up each shift
Every closed shift is counted once, person by person, against what the meters say they sold.
- Go to Cash → Collections and pick the closed shift.Each person's expected figure comes from the meters, less the credit slips already written.
- Enter what each of them handed in, by payment mode.
- Check the variance — balanced, short or excess — before anything is posted.
- Choose Reconcile & post.A short is charged to that person's ledger, and the money counted goes into the cash book.
02 The attendant's balance
A short does not vanish. It is carried on a personal ledger until it is settled.
- Open Settlement and pick the person to see what they owe and every entry behind it.The cashier sees the balance; the accountant, manager or owner records the recovery.
03 The cash book
Everything that came into and went out of the drawer.
- Open Cash book to see the day's takings, ready to deposit.Cash-ups come in; deposits go out once the money has gone to the branch.
04 Recover the short
On the accountant's screen.
- Open their ledger under Settlement and choose Record to record a recovery.A recovery is money the person pays back.
- Enter the amount and choose Save.Their balance drops by that amount.
05 Deposit the takings
The counterfoil from the branch is the evidence.
- Open Bank deposits, choose Record deposit — one per trip to the branch — and enter the amount and the account it went into.
- Choose Save.The cash book goes down and the account balance goes up.
06 Did the day tie?
Sales, collections, credit and deposits for one outlet-day.
- Open Day reconciliation.It sets expected against accounted, and lists anything not yet cashed up.
- Payment modes — cash, card, UPI, fleet cards — are set under Payment modes; the cash-up screen asks for each one.A mode that is not set up cannot be counted, so add a new card terminal or fleet card here first.
Done. Takings counted, the short recovered, the money deposited, and the day tied. Open it in Octyn.