# Octyn > Octyn is a cloud ERP for fuel stations and petroleum retail in India, built by Zenithyn Technologies (Kochi, Kerala). It runs shift-wise operations and reconciliation, fuel purchases with AI invoice extraction, pricing and credit, lubricants and non-fuel retail POS, GST-ready accounting and compliance, staff payroll, and an owner dashboard, for one station or a multi-station network, in a single web platform. Octyn is sold as one subscription with every core module included; there are no feature tiers, only optional add-ons. The price is ₹1,099 per month plus GST for the first outlet, with 20% off each additional outlet (₹879.20 a month), billed every month or once a year at 10% off (₹989.10 a month, ₹11,869.20 + GST for the first outlet). Optional add-ons — Anomaly Watch, AI Ask and Tanker planning — are ₹199 per month each for the whole business, however many outlets, with 10% off yearly; WhatsApp alerts are coming soon. Billing is through Razorpay. Signup and login are at https://app.octynerp.com/. Dealers of Indian Oil (IOCL), BPCL, HPCL, Jio-bp, Nayara and Shell are supported through per-brand pricing, OMC invoice extraction and an OMC account (prepaid or payable) ledger with low-balance alerts. ## Modules - Daily Operations & Reconciliation: open and close every shift with nozzle readings, daily sales by nozzle, product and shift, cash collections split by payment mode, and day-end reconciliation of dispensing against collections so variances are caught the same day; tanks with dip charts, the morning product and water dip with density, and daily stock variation; an attendant app on the attendant's own phone (mobile number and PIN at the pump, in English, Malayalam, Hindi or Tamil) for start and end meters with photos, credit sales, loose oil and the cash count note by note, working on a weak signal, with nothing final until a manager checks the shift on a check screen and approves it. - Fuel Purchase & OMC Accounts: upload an oil-company invoice, as a PDF or as phone photos of the paper, and AI reads the litres, rates and taxes; purchase management from indent to goods received; correction of a wrong invoice; a live OMC prepaid/payable balance; a cash planner (the Tanker planning add-on) showing how long the tanks last, what the next loads cost and when each one's money must reach the oil company; supplier management. - Sales, Pricing & Credit: rate revisions applied the moment the oil company changes them and copied to other outlets; credit customers with limits, ageing, receipts and monthly statements; a customer portal where credit customers see their own fuel slips, balance and statement; fuel consumption tracked per vehicle. - Lubricants & Non-Fuel Retail: GST-inclusive counter POS, catalogue and pricing, live inventory and periodic stock-takes, reorder suggestions and purchase orders, tax-invoice number series, non-fuel supplier payables. - Accounting & Compliance: full ledger, expenses, P&L, day book and bank reconciliation; GST returns (GSTR-1 and GSTR-3B, as GST offline-tool Excel and portal JSON) and statutory registers; a CA pack with Tally Prime vouchers and ledger masters under the dealer's own ledger names; licence and weights-and-measures calibration renewals tracked. - Staff, Payroll & Owner MIS: a weekly roster of who works which shift and nozzle, drafted from the outlet's rules, published, and seen by attendants on the app; leave requests from the attendant app approved paid or unpaid; attendance, advances and payroll runs with payslips; an owner dashboard across outlets; a report builder with Excel, PDF and Tally exports; Anomaly Watch (an add-on), which reads the books every morning and lists the patterns worth a question with the proof behind each, plus a morning brief on the owner's phone; Ask the books (the AI Ask add-on), which answers a plain question about cash, shorts, credit, stock or sales from the dealer's own figures and shows the rows it came from; alerts for due payments, licence expiry, shift shortages, leave approvals, credit limits and inventory variance. ## Pages - [Home](https://octynerp.com/): product overview, modules, supported oil companies, pricing and a demo request form. - [Contact Us](https://octynerp.com/contact-us): demo requests, sales and support. Email hello@octynerp.com, phone +91 90748 76770 (Monday to Saturday, 9:30am to 7:00pm IST). Registered office: Zenithyn Technologies Private Limited, 55/1668, Suraj Building, Club Road, Kadavanthara, Ernakulam - 682020, Kerala, India. - [Privacy Policy](https://octynerp.com/privacy-policy): what is collected, why, and the rights of users. - [Data Processing Agreement](https://octynerp.com/data-processing-agreement): how Zenithyn Technologies processes personal data for the businesses that use Octyn, under the DPDP Act 2023. - [Terms & Conditions](https://octynerp.com/terms-conditions): the agreement governing use of the platform. - [Cancellation & Refund Policy](https://octynerp.com/refund-policy): billing, cancellation and when refunds apply. - [Shipping & Delivery Policy](https://octynerp.com/shipping-policy): a digital service, nothing is physically shipped; access is delivered electronically on activation. - [Cookie Policy](https://octynerp.com/cookies): which cookies are used and how to control them. ## Guides - [Guides](https://octynerp.com/guides): plain-language notes on running a fuel station well. - [Shift reconciliation at a fuel station](https://octynerp.com/guides/shift-reconciliation): the close-of-shift checklist, from nozzle readings to a variance with a name on it. - [Your OMC account balance, explained](https://octynerp.com/guides/omc-account-balance): How the prepaid or payable ledger with your oil company works, why the balance moves when it does, and the threshold rule that keeps supply from stalling. - [Credit customers without bad debt](https://octynerp.com/guides/credit-customers): Limits, credit slips at the nozzle, weekly ageing and monthly statements: the routine that keeps fleet and business credit at a fuel station from turning into losses. - [Running the lubricant and non-fuel counter](https://octynerp.com/guides/lubricant-counter): Catalogue, GST-inclusive billing, buying by batch, stock-takes and supplier dues: how to make the shop beside the forecourt earn its margin instead of leaking it. - [Cash to bank, every day](https://octynerp.com/guides/cash-to-bank): Why card and UPI settle late and short, how to match each day's collections to the bank statement, and the unmatched-items list that stops small gaps becoming large ones. - [The multi-station owner's weekly review](https://octynerp.com/guides/weekly-review): Six numbers to look at across every outlet on Monday morning, what each one is telling you, and the twenty-minute routine that replaces the year-end surprise. - [Licences, calibration and the renewal calendar](https://octynerp.com/guides/renewal-calendar): Build one register of every licence, certificate, calibration record and policy the station depends on, with expiry dates and lead times, so renewals never depend on memory. - [Attendance, advances and payroll for shift staff](https://octynerp.com/guides/shift-staff-payroll): Recording attendance by shift, logging advances and their recovery, handling shortages by written policy, and running a monthly payroll that ends with a payslip and no arguments. ## Help - [Help and tutorials](https://octynerp.com/help): step-by-step video tutorials with written steps for every part of the platform. - [The daily briefing: your station's morning on one screen](https://octynerp.com/help/home-briefing): The daily briefing is the owner's first screen: today's sales across outlets, the next tanker payment, and what needs attention. - [Getting started: sign up and set up your station](https://octynerp.com/help/getting-started): Sign up and set up your fuel station on Octyn: business details, outlet, nozzles, opening stock, oil company, prices and shifts. - [Your team: staff records, logins and roles](https://octynerp.com/help/people-and-access): Manage your team in Octyn: add staff records, invite logins with the right role, change or suspend access, and revoke invites. - [Invoice numbers: continue your numbering or start a new series](https://octynerp.com/help/invoice-numbers): Set GST invoice numbers in Octyn: continue the numbering you used before, or start a new series for the next financial year. - [Billing: your plan, auto-debit and invoices](https://octynerp.com/help/billing): Octyn billing for owners: check your trial and plan, set up auto-debit through Razorpay, download GST invoices, add add-ons. - [Keeping your account secure: password and two-factor sign-in](https://octynerp.com/help/security): Keep your Octyn login safe: change your password, turn on two-factor sign-in with an authenticator app, and save backup codes. - [Install Octyn and turn on alerts](https://octynerp.com/help/install-and-alerts): Install Octyn on your phone or computer like an app, turn on push alerts for stock, licences and OMC balance, and pick a theme. - [Adding a second outlet, and what it costs](https://octynerp.com/help/second-outlet): Add a second fuel station to your Octyn account: what an extra outlet slot costs, the new store form, and one login for both. - [Forgot your password? Getting back in](https://octynerp.com/help/account-recovery): Locked out of Octyn? Reset a forgotten password, sign in with an emailed link instead, or change the email you sign in with. - [Cancelling your subscription](https://octynerp.com/help/cancel-subscription): Cancel an Octyn subscription: the auto-debit stops with your bank first, the station turns read-only, and your records stay. - [Find, filter and export any list](https://octynerp.com/help/filters-and-exports): Filter any Octyn list by period, outlet, search or the Advanced filter, then export just those rows as CSV, Excel or PDF. - [Contact support from inside Octyn](https://octynerp.com/help/contact-support): Contact Octyn support from inside the app: ask about the screen you are on, then read the replies and carry on in one place. - [Setting up the attendant app](https://octynerp.com/help/attendant-app-setup): Set up the Octyn attendant app: pin the outlet on the map, choose who assigns nozzles, give PIN logins and pick lubricants. - [The roster: who works which shift, and leave](https://octynerp.com/help/roster-and-leave): Plan the weekly roster in Octyn: draft it or build it by hand, publish it, approve shifts from the app and decide leave. - [Fuel prices: set today's price and revise it](https://octynerp.com/help/fuel-pricing): Set and revise fuel prices in Octyn: read today's board, add a new price from its effective date, and copy it to outlets. - [Fuel purchases from an oil-company invoice](https://octynerp.com/help/fuel-purchase): Book an oil company fuel invoice in Octyn: upload it, check what was read, post it to stock and your OMC account, or fix it. - [Cash planner: when the next tanker's money is due](https://octynerp.com/help/cash-planner): Octyn's cash planner shows how long your fuel tanks last, what the next tanker loads cost, and when each payment is due. - [Tanks, dip charts and the morning dip](https://octynerp.com/help/tanks-and-dips): Set up fuel tanks and dip charts in Octyn, record the morning dip with water and density, and read daily stock variation. - [Stock adjustments: correcting book stock](https://octynerp.com/help/stock-adjustments): Correct fuel book stock in Octyn when the count and the books disagree: record the difference in litres, with the reason why. - [Run a shift: open, crew the pumps, read the meters, close](https://octynerp.com/help/full-shift): Run a fuel station shift in Octyn: open it, put attendants on nozzles, and close it with each meter reading to post sales. - [When a shift isn't clean: pumps down, test fuel, shorts and reopens](https://octynerp.com/help/shift-exceptions): Handle shift exceptions in Octyn: a nozzle out of service, a corrected opening reading, test fuel, cash shorts and reopens. - [The attendant app: a shift on the phone](https://octynerp.com/help/attendant-app): The Octyn attendant app: log in at the pump with a PIN, photograph meters, enter credit sales, count cash and send the shift. - [Checking a shift sent from the attendant app](https://octynerp.com/help/shift-check): Check a shift sent from the Octyn attendant app: review meter photos, credit, oil and cash, then approve it or send it back. - [Shift templates: dividing the trading day](https://octynerp.com/help/shift-templates): Set up shift templates in Octyn: see how your shifts cover the day, add a night shift past midnight, and rename or retime one. - [Close the cash day: count, recover, bank and tie out](https://octynerp.com/help/cash-day): Close the day's takings in Octyn: count each shift, carry a short on the attendant's ledger, recover it, deposit it and tie out. - [Credit customers: account, vehicles, slips, payments and statements](https://octynerp.com/help/credit-customers): Run fuel credit customers in Octyn: open an account with a limit, add vehicles, write slips, take payments, send statements. - [Customer portal: let credit customers see their own account](https://octynerp.com/help/customer-portal): Octyn's customer portal lets credit customers see their own fuel slips, balance and statement online. Invite or remove them. - [Lubricants and the counter: catalog, sales and stock-takes](https://octynerp.com/help/retail-counter): Run the lubricant counter in Octyn: a catalog with HSN and GST, counter sales, expired batches, stock reports and stock-takes. - [At the counter: discounts, services and voids](https://octynerp.com/help/counter-extras): At the Octyn counter: give a discount off MRP, bill a service, put a bill in a customer name, and void a wrong sale safely. - [Restocking the counter: suggestions, orders, deliveries and payments](https://octynerp.com/help/restocking): Restock the lubricant counter in Octyn: turn reorder suggestions into a purchase order, receive the invoice and pay suppliers. - [Keying a supplier invoice by hand](https://octynerp.com/help/manual-supplier-invoice): No PDF? Key a lubricant supplier's invoice into Octyn by hand, as printed, check the total against the paper, and post it. - [Staff and payroll: attendance, advances, the monthly run and payslips](https://octynerp.com/help/staff-payroll): Run fuel station payroll in Octyn: mark attendance by exception, give and recover advances, finalize the month and payslips. - [Month-end accounts: expenses, bank reconciliation and the CA pack](https://octynerp.com/help/accounts-month): Month-end accounts in Octyn: record expenses, reconcile the bank, read the P&L and tax reports, and download the CA pack. - [Tally export: vouchers and ledger names for your accountant](https://octynerp.com/help/tally-export): Export to Tally from Octyn: match each account to its Tally ledger name, then download Tally Prime vouchers and masters. - [GST returns: GSTR-1 and GSTR-3B, section by section](https://octynerp.com/help/gst-returns): Prepare GSTR-1 and GSTR-3B in Octyn for each GSTIN: read every section, add 3B adjustments, and download Excel or portal JSON. - [Compliance: statutory registers, licences and pump stamping](https://octynerp.com/help/compliance): Fuel station compliance in Octyn: export statutory registers, track licence renewals, and record pump stamping and tests. - [Reports and MIS: the cockpit, trends, the library and your own reports](https://octynerp.com/help/reports-mis): Octyn reports and MIS: the owner's cockpit, daily trends, eight ready-made reports, outlet comparisons and your own reports. - [Anomaly Watch: the patterns worth a question](https://octynerp.com/help/anomaly-watch): Octyn Anomaly Watch reads your books each morning and flags odd patterns. See the proof, record what you did, tune checks. - [Ask the books: plain questions, answered from your figures](https://octynerp.com/help/ask-the-books): Ask the books in Octyn: type a plain question about cash, credit, stock or sales, and get an answer with the rows behind it. ## Optional - [Sales brochure (PDF)](https://agssnjfhrbxpebdrbqyc.supabase.co/storage/v1/object/public/brand/octyn-brochure.pdf): a 4-page overview of the platform and pricing. - [Zenithyn Technologies](https://www.zenithco.tech/): the company behind Octyn.