# Lubricants and the counter — Octyn Help

> Run the lubricant counter in Octyn: a catalog with HSN and GST, counter sales, expired batches, stock reports and stock-takes.

Canonical: https://octynerp.com/help/retail-counter

# Lubricants and the counter: catalog, sales and stock-takes

[Watch the video](https://www.youtube-nocookie.com/embed/hblW4ER7XOE?rel=0)

Run the lubricant counter in Octyn: a catalog with HSN and GST, counter sales, expired batches, stock reports and stock-takes.

Video **3 min** Updated **14 October 2026** For **Manager or cashier** Tutorial **28 of 39**

## 01 The catalog

Every product the counter sells, with its pack, HSN and GST.

1.  Go to **Lubricants & retail → Catalog**. Lubricants, consumables and services, each with stock per outlet.
2.  Open a product to see its pack size, unit, HSN, GST rate and reorder level. Its history shows every price change and stock movement, dated.
3.  Set selling prices and MRP per outlet under **Prices**, inclusive of GST.

## 02 A counter sale

Search, tap, charge.

1.  Open **Counter**, search for the product and tap it to add it to the bill.
2.  Choose the payment — for example **Exact cash** — and **Charge**. Stock leaves the oldest batch first.
3.  Print a thermal slip or an A4 tax invoice if the customer wants one, then choose **New sale**.

## 03 An expired batch

The counter will not sell stock past its expiry.

1.  If the oldest batch is past its date, **Charge** is refused. When your dealership blocks expired sales, the batch is written off with a stock-take instead of being sold.
2.  Take the item off the bill — nothing was sold.

## 04 Sales and stock

Everything the counter sold, and what is left.

1.  **Sales** lists every bill, its payment and its GST.
2.  **Inventory** shows stock per outlet and batch, with expiry dates.

## 05 Counting the shelf

A stock-take puts the books right.

1.  Choose **New stock-take**, pick the outlet and count date, and choose **Start count**. The book figure is frozen at this moment.
2.  Choose **Load current stock** and enter what you count on the shelf.
3.  Check the variance in units and value, then choose **Post adjustment** and **Confirm & post**. Stock is set to the count, and any shortage is costed and kept.

**Done.** Catalog, prices, sales, expiry and the shelf count. [Open it in Octyn](https://app.octynerp.com/retail/pos).

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