# Restocking the counter — Octyn Help

> Restock the lubricant counter in Octyn: turn reorder suggestions into a purchase order, receive the invoice and pay suppliers.

Canonical: https://octynerp.com/help/restocking

# Restocking the counter: suggestions, orders, deliveries and payments

[Watch the video](https://www.youtube-nocookie.com/embed/B_ESjZ9WF8Y?rel=0)

Restock the lubricant counter in Octyn: turn reorder suggestions into a purchase order, receive the invoice and pay suppliers.

Video **3 min** Updated **14 October 2026** For **Owner, manager or accountant** Tutorial **30 of 39**

## 01 What to reorder

Suggestions come from what sells, what is left, and each product's lead time.

1.  Under **Reorder setup**, set each product's pack size, lead time, safety days and minimum order.
2.  Open **Suggestions**. Products below their reorder level are listed with the quantity that covers the lead time.
3.  Tick what to order and choose **Create order**. One draft order is made per supplier.

## 02 Send the order

A draft can be edited; once sent, it is a promise to the supplier.

1.  Check the draft: quantity and estimated cost per line.
2.  Choose **Send** and confirm. The lines are fixed and the order's PDF is ready to share with the supplier.

## 03 The delivery

The supplier's invoice is read, matched to the order, and posted.

1.  Under **Purchases**, upload the supplier's invoice and open the review.
2.  Match each line to the purchase order.
3.  Choose **Confirm & post**. Stock arrives with its batch and expiry, and the supplier is owed.

## 04 Closing the order

What did not come will not come.

1.  A part-delivered order shows what arrived and what is still due.
2.  If the rest will not come, choose **Close short** and confirm. The orders list shows every order: draft, sent, partly received, received, closed or cancelled.

## 05 Paying the supplier

Payables: what each supplier is owed, invoice by invoice.

1.  Open **Payables** and choose **Pay** on the supplier.
2.  Enter the amount, method, the bank account it left from and the invoice it pays, and choose **Record payment**. The invoice is settled, and the bank reconciliation will match the payment.

**Done.** Suggestion, order, delivery, close-out and payment. [Open it in Octyn](https://app.octynerp.com/retail/reorder).

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