# Month-end accounts — Octyn Help

> Month-end accounts in Octyn: record expenses, reconcile the bank, read the P&L and tax reports, and download the CA pack.

Canonical: https://octynerp.com/help/accounts-month

# Month-end accounts: expenses, bank reconciliation and the CA pack

[Watch the video](https://www.youtube-nocookie.com/embed/b19EpTakXqQ?rel=0)

Month-end accounts in Octyn: record expenses, reconcile the bank, read the P&L and tax reports, and download the CA pack.

Video **4 min** Updated **14 November 2026** For **Accountant or owner** Tutorial **33 of 39**

## 01 Expenses

Everything the station spends outside fuel and stock: electricity, repairs, rent, bank charges.

1.  Go to **Accounts → Expenses**. The top shows what the month went on by category; below is every expense.
2.  Choose **Add expense**. Pick the outlet and category, enter the amount, how it was paid, the payee and the date. If the bill carries GST you can claim, enter it as input GST — it goes to GSTR-3B.
3.  Choose **Post expense**. It reaches the P&L and, if paid in cash or from a bank, the cash book or the bank.
4.  Choose **Categories** to add your own expense heads.
5.  A wrong expense is voided from its row actions, never deleted — tick **Show voided** to see them.

## 02 Recurring expenses

Rent, salaries paid outside payroll, electricity on a fixed day — set them up once.

1.  Open **Recurring** and choose **Add template**.
2.  Fill in the outlet (or business-level), category, amount, how it is paid, and the **Day of month (1–28)**.
3.  Keep **Active** ticked and choose **Create template**. Octyn raises the expense on that day every month; the list shows when it last did.

## 03 The bank reconciliation

Every line on the bank statement, matched to what Octyn recorded.

1.  Open **Bank rec**, choose **1 · Bank account** and **2 · Period**.
2.  Drop in the statement your bank exported (CSV) and choose **Import & match**. Octyn looks for cash deposits, customer receipts, supplier payments, salaries and expenses with the same amount and date.
3.  For each suggested match, check it and choose **Reconcile**.
4.  Lines only the bank has — SMS charges, interest — mark **Bank-only**. Anything still unmatched is a question to answer: a payment not recorded, or a charge to book as an expense.

## 04 Profit and loss

What the business kept, built from everything already recorded.

1.  Open **P&L** and choose the **Outlet** and **Period**. Revenue, cost of goods, gross profit, expenses and net profit, by outlet.
2.  Switch to **Margins** to see which products earned the margin, and **Expense summary** for spending by category.

## 05 Money, position and the day book

Who owes whom, what the business is worth, and every transaction.

1.  Open **Money**. **Receivables / Payables** ages what customers owe and what you owe suppliers and the oil company.
2.  In **Money**, **Cash & Bank** shows each cash drawer and bank account; **Stock value** values fuel and counter stock.
3.  Open **Position**, pick the outlet and an **As of** date — what the business holds and what it owes on that day.
4.  Open **Day book** for every transaction in date order; use the period and the outlet to find one.

## 06 Tax reports

The GST figures behind your returns.

1.  Open **Tax**. **GST summary** shows output GST on counter sales against input credit, line by line.
2.  **GSTR-1** lists outward supplies HSN-wise; **ITC** shows the credit from purchases and expenses. To file, use Compliance → GST returns — see the GST returns tutorial.

## 07 The CA pack

Everything your accountant asks for, in one download.

1.  Open **CA pack**, choose the period and **Build the pack**.
2.  Choose **Download**. A zip of registers, ledgers and statements as CSV and PDF files.

**Done.** Expenses in, the bank reconciled, the month's statements read, and the CA pack on its way. [Open it in Octyn](https://app.octynerp.com/accounts/expenses).

Related

[All tutorials Every step-by-step guide, with its video.](/help)[Guides Plain-language notes on running a fuel station well.](/guides)[Need a hand? Talk to the Octyn team.](/contact-us)